Corporate Service Director – PPRA

Public Procurement Regulatory Authority (PPRA)is looking for a Corporate Service Director.

Key Responsibilities/ Duties / Tasks

1. Managerial / Supervisory Responsibilities

• Spearhead the formulation, interpretation and implementation of policies, strategies and procedures in the functional areas of; Finance and Accounting, Human Resource Management and Administration, Corporate Security and Corporate Communication and customer relations;
• Lead in development and implementation of effective accountability systems, policies and procedures to ensure prudent management of the Corporation financial resources;
• Establish and maintain sound financial, human resource, administrative, Communication and Security procedures in compliance with statutory regulations;
• Spearhead budget preparation, execution and control in accordance with PFM Act 2012, PFM Regulations 2015, Public Procurement and Asset Disposal Act 2015 and PPRA Finance policy;
• Oversee preparation of quarterly and annual financial reports for internal and external stakeholders as per statutory requirements;
• Provide input in development of a framework for monitoring implementation of Authority’s orders, directives and recommendations arising from Complaints and Investigation in public procurement and asset disposal and to enhance synergies in achievement of Authority’s mandate;
• Provide leadership, supervision, coaching, mentoring training and development of the directorate staff by ensuring an effective and motivated team;
• Provide leadership on continuous improvement of business processes and controls in the Directorate and develop mechanisms for corporate consultation, increase public participation and involvement in Authority’s policies and programs;
• Oversee development, implementation and review of work plans and budgets for the directorate in line with the Authority’s strategic plan;
• Lead in the execution of risk management policy and framework that ensures the Directorate has a robust system and processes of accountability, risk management, internal controls, and business continuity;
• Foster a corporate culture that promotes ethical practices and good corporate citizenship within the directorate;
• Articulate issues relating to Corporate services in various forums in which the Authority participates in;
• Coordinate implementation of a robust performance management system within the directorate through providing oversight of the delivery of the annual performance contract and the strategic plan;
• Lead in the development and implementation of the Directorate’s corruption prevention and mitigation strategies;
• Provide in-put in the development, implementation and review of the Authority’s resource mobilisation strategies;
• Spearhead provision of effective communication between the directorate staff and between different levels of management;
• Provide in-put in the development and implementation of a succession management plan.
• Oversee the promotion of a culture of efficiency, effectiveness and economy in financial management within the Authority to ensure prudent and optimal utilization of the Authority’s financial resources;
• Oversee the design and execution of human capital strategies in relation to recruitment, retention, performance Management and training and development and exit from the Authority;
• Oversee and review preparation of Board and Board Committee papers touching on matters within the directorate and coordinate implementation of Board resolutions within the directorate as the Management representative;
• Oversee the provision of adequate, secure and conducive office working environment for all the employees of the Authority.

1. Operational Responsibilities / Tasks

• Regularly review & monitor budget implementation reports, advice on the Authority’s financial reports, major capital expenditures and review performance and strategies at least on a monthly and quarterly basis;
• Review on a regular basis the adequacy and integrity of the internal controls and management systems including compliance with applicable laws, regulations, rules and guidelines;
• Provide input in the implementation of the Authority’s projects;
• Coordinate the preparation and submission of quarterly and annual reports;
• Appraises direct reports;
• Oversee management of assets portfolio to maximize utilization and realize returns;
• Establish an enabling environment that fosters teamwork and collaboration in the Authority
• Coordinate preparation of internal and external audit responses and explanations and ensure that all audit queries are duly addressed and audit recommendations implemented;
• Review and approve expenditure and payments to ensure compliance with the PFM Act 2012, PFM regulations 2015, other relevant legislation and PPRA policies;
• Articulating issues relating to corporate services in forums in which the Authority participates in;

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications 

• Master’s degree in Finance, Accounting, Business Administration, Economics or equivalent from a recognized University;
• Bachelor’s degree in Finance, Accounting, Business Administration, Economics or equivalent from a recognized University;
• Leadership course from a recognized institution.

Professional Qualifications / Membership to professional bodies

• Professional qualification in a relevant field;
• Membership in a relevant professional body in good standing;

Previous relevant work experience required.

At least Twelve (12) years relevant experience five (5) years of which should have been the level of management.

Functional Skills, Behavioral Competencies/Attributes:

• Visionary, transformative and result-oriented strategic thinker
• Leadership skills
• Analytical and problem-solving skills
• Organization, interpersonal and communication with impact skills
• Coaching and mentorship skills
• Negotiation skills
• Professionalism
• Creativity and Innovativeness
• Financial Management and Budgeting skills
• Governance and risk management
• Time management
• Computer proficiency