PRINCIPAL RECORDS MANAGEMENT OFFICER – KSG

Job Descriptions

Duties and responsibilities at this level will entail: –

1. Implementing records management policies, strategies, regulations and procedures;
2. Ensuring security of information, documents, files and office equipment;
3. Opening files and file indexing;
4. Controlling the opening and retrieval of files;
5. Ensuring security of information/files in the registry;
6. Compiling relevant School’s records for use by various stakeholders;
7. Up-dating and maintaining up-to-date file movement records;
8. Supervising the receipt and dispatch of mails;
9. Sorting and classifying documents for filing and storage;
10. Ensuring proper handling of documents, pending correspondence and bring-ups;
11. Initiating appraisal and disposal of files;
12. Digitizing School’s documents for circulation and archiving;
13. Undertaking classification and indexing of records media conversion[1]scanning/microfilming;and
14. Supervising the general cleanliness of the registry.

Job Specifications

For appointment to this grade, an officer must have: –

1. At least six (6) years’ cumulative work experience, three (3) of which should have been at the grade of Senior Records Management Officer or in a comparable position;
2. Bachelor’s degree in any of the following disciplines: Records Management, Information Management, Information Science, Archives and Records Management or equivalent qualifications from a recognized institution;
3. Certificate in Management Course lasting not less than four (4) weeks from a recognized institution;
4. Proficiency in computer applications; and
5. Shown merit and ability as reflected in work performance and results.

Ref No: PRMO/04/2025-2

How to Apply

Applications should be submitted using the KSG Career online portal, print your duly completed pdf application and deliver or post a hard copy to the address below together with a detailed curriculum vitae, a copy of ID/Passport, copies of academic and professional certificates and transcripts, testimonials and any other relevant supporting documents.

Applicants should provide all the details requested for in the advertisement. It is an offense to include incorrect information in the application. Details of academic and professional certificates not obtained by closure of the advert should not be included.

Applications for each advertised job shall be clearly marked to indicate “Name of the Job and Job Reference Number” on the envelope and your cover letter.

Only shortlisted candidates will be contacted.

Office of Director General

Kenya School of Government

Along Lower Kabete Road

P.O. Box 23030 – 00604

Lower Kabete, NAIROBI

Applications must be submitted on or before East Africa Time 12 midnight on Tuesday, August 12, 2025