SENIOR RECORDS MANAGEMENT OFFICER – KSG

Job Descriptions

Duties and responsibilities at this level will entail: –

1. Implementing records management policies, strategies, regulations and procedures;
2. Controlling retrieval of files;
3. Up-dating and maintaining up-to-date file movement records;
4. Opening files and file indexing;
5. Ensuring security of information/files /documents and registry archives;
6. Up-dating and maintaining up-to-date file movement records;
7. Providing support in disposing temporary records in line with the School’s compilation Records Retention/Disposal Schedule;
8. Classifying and indexing of records and scanning;
9. Supervising the receipt and dispatch of mails;
10. Ensuring proper handling of documents, pending correspondence and bring-ups; and
11. Supervising the general cleanliness of the registry.

Job Specifications

For appointment to this grade, an officer must have: –

1. At least three (3) years cumulative relevant work experience at the grade of Records
2. Management Officer or in a comparable position;
3. Bachelor’s degree in any of the following disciplines: Records Management, Information
4. Management, Information Science, Archives and Records Management or equivalent
5. qualifications from a recognized institution;
6. Certificate in Management Course lasting not less than four (4) weeks from a recognized institution;
7. Proficiency in computer applications; and
8. Shown merit and ability as reflected in work performance and results

Ref No: SRMO/05/2025-26 

How to Apply

Applications should be submitted using the KSG Career online portal, print your duly completed pdf application and deliver or post a hard copy to the address below together with a detailed curriculum vitae, a copy of ID/Passport, copies of academic and professional certificates and transcripts, testimonials and any other relevant supporting documents.

Applicants should provide all the details requested for in the advertisement. It is an offense to include incorrect information in the application. Details of academic and professional certificates not obtained by closure of the advert should not be included.

Applications for each advertised job shall be clearly marked to indicate “Name of the Job and Job Reference Number” on the envelope and your cover letter.

Only shortlisted candidates will be contacted.

Office of Director General

Kenya School of Government

Along Lower Kabete Road

P.O. Box 23030 – 00604

Lower Kabete, NAIROBI

Applications must be submitted on or before East Africa Time 12 midnight on Tuesday, August 12, 2025